Assistant(e) administratif

This job description is currently under review and subject to validation. Adjustments may be made before the final version is released.

PURPOSE OF THE JOB            

The HR Administrative Assistant supports the HR team in daily administrative tasks, ensuring data accuracy, adherence to internal procedures, and legal compliance. By streamlining operations, he/she contributes to a positive employee experience, facilitates HR work, and enhances overall operational efficiency.

GENERAL MISSIONS

1. Employee file management

• Update and maintain individual employee records (contracts, amendments, legal documents)

• Ensure proper filing, archiving, and confidentiality of all HR documents
  

2. Recruitment & on-boarding support

• Prepare necessary documents for new hires (employment contracts, benefits enrollment)

• Assist in onboarding processes (badge allocation, supplies, orientation sessions)
  

3. Absences & administrative follow-up

• Process leave requests, absences, and sick leaves, updating relevant HR systems

• Communicate necessary information to managers and payroll to ensure correct processing

4. Internal communication & relations

• Disseminate and update HR-related information (new processes, regulatory reminders, internal campaigns)

• Respond to employee inquiries on administrative HR matters and direct them to the appropriate contacts
  

5. Continuous improvement contribution

• Propose ideas to optimize administrative processes, reduce lead times, and simplify repetitive tasks

• Support the implementation of digital tools and contribute to the digitalization and streamlining of procedures

6. Management and leadership

• Create a structuring and inspiring framework: Provide a clear and engaging environment, give meaning to actions and embody the Club Med Spirit.

• Develop and empower teams: Help them develop their skills, encourage autonomy and initiative.

• Ensure operational excellence: Manage performance with rigor and benevolence, optimizing time and resources.

KPI (position requirements objective):

• HR Data Accuracy Rate: Percentage of error-free and complete employee records

• Timeliness: Percentage of administrative documents processed and delivered within deadlines

• Internal Satisfaction: Positive feedback from employees and managers regarding responsiveness, clarity, and quality of support

• Number of Improvements Implemented: Quantity of successful initiatives and suggestions for process optimization

• Reduction in Manual Tasks: Decrease in repetitive tasks due to automation and digitalization