Benelux Finance and Administration Manager

Give a reliable vision of the business through accounting, support the Benelux director in the optimization of the costs and business and prevent the legal social and tax risks.

Mission 1 : Country accounting and processes

Review and ensure application of appropriate internal controls and financial procedures.

Ensure the month-end close process according to Group standards & the annual financial statements

Ensure the preparation and timely filing of all local requirements and tax returns

Ensure the bank reconciliation

Ensure the credit collection in coordination with sales Managers, customer care manager and Meetings & Events Manager

Ensure communication with internal auditors, tax authorities and tax advisors

Mission 2 : Ensure financial Analysis, Budgeting and Forecasting

Review and analyse monthly financial results, provide recommendations and ensure communication with corporate

Analyse the transport margin per destination

Prepare and present monthly forecast reports (Top line and costs) based on the meetings

Prepare the annual budget and plan once a year

Identify, develop and execute analysis of business initiatives

Mission 3 : Keep updated on local regulation and leverage them to optimize accounting

Inform all the managers of a change in financial local regulations as well as taxation

Ensure compliance with the legal /fiscal evolutions of the country including Financial/Accounting requirements

Consult with Local Tax Specialist ensuring optimum result at country level in consultation with HO Tax Department

Alert the Country Director if there is a problem

Mission 4 : Administration

 Handle supplies purchases, rent contract, etc.

 Renegotiate contracts optimizing Cost Savings

 Ensure the IT (servers, systems) is properly operating with the help of an external  provider and our IT department in Paris

Mission 5 : Human Resources

Manage all the staff administration (employment contracts, personal files, staff declaration, expatriation contracts…)

Make HR reporting (monthly staff report, Workday…)

Ensure the respect of labour law (working conditions, security...) & alert Country Director in case of problem or risks

Ensure the monthly payrolls and make salary payments

Mission 6 : Manage and develop the accounting team

Manage a team of max.4

Lead annual assessments and recommend evolutions, salary increase

Develop team skills by identifying training needs, coaching and training team members